Thank you very much for your invaluable contribution to JADH2025 as a Session Chair. Your role is essential for the smooth running of the conference and for fostering a productive academic discussion.
Please find below the instructions for managing your session.
We kindly ask you to arrive at your designated session room at least 15 minutes before the scheduled start time to:
Greet the presenters.
Confirm the attendance of all scheduled presenters. This is important for our records and for issuing their certificates of presentation.
Ensure that each presenter tests the connection of their computer to the projector and that their presentation displays correctly.
Your primary responsibility is to ensure the session starts and ends on time.
Please strictly manage the time for each presentation.
Long Presentation: 30 minutes total
Short Presentation: 15 minutes total
Important: This time allocation includes the Q&A and discussion period. Please inform the presenters of this before they begin. You have the authority to manage the Q&A time to ensure a productive discussion while staying on schedule.
No-Shows: If a presenter does not show up, please report their absence to the Program Chairs (PC Chairs) or a staff member at the main registration desk. You may then proceed with the next presentation to keep the session on schedule.
Late Arrivals: If a presenter arrives late, you have the discretion to either allow them to present in the time that remains or to decline if it would significantly disrupt the session's flow and timing.
Technical Difficulties: If a presenter's computer fails to connect, a backup laptop is available in the room. We also have their submitted PDF files on a Google Drive as a final backup. Please ask a student volunteer for assistance if needed.
Your role is to facilitate the session and ensure presenters are available at their posters.
At the beginning: Please make a clear announcement that the session has started.
During the session: Check that all presenters are present at their posters. Please report any absences to the PC Chairs.
15 minutes before the end: Announce that there are 15 minutes remaining.
At the end: Announce that the session is now closed.
For Poster Sessions: Please instruct presenters to take down their posters after the session has concluded.
Thank you! Please accept our deepest gratitude for your crucial role in making JADH2025 a success.
If you have any questions, please do not hesitate to contact the organizing committee.